Travel Form 2024-2025

Travel Forms must be submitted at least 1 week prior to departure.

You will receive two email notifications from this form:

First, a confirmation of submission will be automatically sent to your email. If you do not receive this, you have not submitted the form. Check your submission history - anything listed as "in progress" has not been submitted.
Second, the Club Sports staff will send notice of approval, or notice of missing waivers/forms.

Notes:

Ensure everyone traveling for your club has submitted a waiver. Email clubsprt@indiana.edu if you would like to confirm who has a waiver on file for your club.
Drivers of any vehicle (personal or rental) should complete a MVR check once per academic year.
If using a personal vehicle, a vehicle authorization form must also be submitted each academic year.

Club Name:

Name of Trip/Event:

Destination City

Destination State:

Date Leaving Bloomington:

Time Leaving Bloomington:

Date Returning to Bloomington:

Time Returning to Bloomington:

Type of Transportation: (select all that apply)

Please list all drivers, if travel plans change, please comment in the discussion.

Personal Vehicle (Please list all drivers w/ current MVR Checks)

Rental Vehicle (Please list all drivers w/ current MVR Checks)

Charter Bus

Plane

Other

Names of Members Traveling (Each traveling member must have a current waiver on file to be eligible to travel):

Names of Safety Lead(s) Traveling:

Names of Coaches/Instructors Traveling:

Total Number of People Traveling

Do you need letters for Professors?
The information provided on this form will be used to create a PDF letter with the names of all travelers. That PDF will be emailed to you to distribute to your members.

Comments/notes for Club Sports staff:

Required

I understand it is Rec Sports policy that all club members must sign a waiver prior to any engaging in practices. Therefore, everyone who is traveling should already have a waiver on file. Repetitively having missing waivers will be considered violation of this policy.

Required

I understand that this form and any requested professor letters will not be approved until all waivers are submitted. Failure to submit necessary waivers prior to departure will result in sanctions and/or suspension.